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Microsoft Outlook Shortcuts

Microsoft Outlook keyboard shortcuts for email, calendar, contacts and tasks.

Source: Official documentation · Dataset date 2026-06

36
Shortcuts
4
Categories
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Cheat sheet guide

Microsoft Outlook shortcuts worth learning first

This page collects 36 searchable Microsoft Outlook keyboard shortcuts across 4 categories. Start with the shortcuts for Mail Navigation, View Switching, Calendar, Formatting, then print the cheat sheet once the important ones are worth keeping nearby.

  • New emailCtrlN
  • Go to MailCtrl1
  • New appointmentCtrlN
  • BoldCtrlB
  • ReplyCtrlR
  • Reply allCtrlShiftR

Mail Navigation

12 shortcuts
New email
CtrlN
Ctrl+N · Cmd+N
Reply
CtrlR
Ctrl+R · Cmd+R
Reply all
CtrlShiftR
Ctrl+Shift+R · Cmd+Shift+R
Forward
CtrlF
Ctrl+F · Cmd+J
Send
CtrlEnter
Ctrl+Enter · Cmd+Enter
Save draft
CtrlS
Ctrl+S · Cmd+S
Delete email
CtrlD
Ctrl+D · Cmd+Delete
Mark as read
CtrlQ
Ctrl+Q · Cmd+T
Mark as unread
CtrlU
Ctrl+U · Cmd+Shift+T
Print
CtrlP
Ctrl+P · Cmd+P
Check spelling
F7
F7 · Cmd+;

View Switching

8 shortcuts
Go to Mail
Ctrl1
Ctrl+1 · Cmd+1
Go to Calendar
Ctrl2
Ctrl+2 · Cmd+2
Go to Contacts / People
Ctrl3
Ctrl+3 · Cmd+3
Go to Tasks
Ctrl4
Ctrl+4 · Cmd+4
Go to Notes
Ctrl5
Ctrl+5
Open Inbox
CtrlShiftI
Ctrl+Shift+I
Send / Receive all folders
F9
F9 · Cmd+K
Open Settings
Ctrl,
Ctrl+, · Cmd+,

Calendar

8 shortcuts
New appointment
CtrlN
Ctrl+N · Cmd+N
New meeting request
CtrlShiftQ
Ctrl+Shift+Q · Cmd+Shift+Q
Day view
CtrlAlt1
Ctrl+Alt+1 · Cmd+1
Work week view
CtrlAlt2
Ctrl+Alt+2 · Cmd+2
Week view
CtrlAlt3
Ctrl+Alt+3 · Cmd+3
Month view
CtrlAlt4
Ctrl+Alt+4 · Cmd+4
Today
CtrlT
Ctrl+T · Cmd+T
Go to date
CtrlG
Ctrl+G · Cmd+G

Formatting

8 shortcuts
Bold
CtrlB
Ctrl+B · Cmd+B
Italic
CtrlI
Ctrl+I · Cmd+I
Underline
CtrlU
Ctrl+U · Cmd+U
Increase font size
Ctrl]
Ctrl+] · Cmd+]
Decrease font size
Ctrl[
Ctrl+[ · Cmd+[
Clear formatting
CtrlSpace
Ctrl+Space
Insert bullet list
CtrlShiftL
Ctrl+Shift+L · Cmd+Shift+L

Frequently asked questions

What is the fastest way to find Microsoft Outlook shortcuts on this page?

Use the search box or press /, then type an action such as new email.

Can I print this Microsoft Outlook shortcut cheat sheet?

Yes. Use the Print / PDF button or your browser print command to save a compact cheat sheet.

Which operating systems are included for Microsoft Outlook?

This reference includes shortcuts for Windows · macOS. Availability depends on the action and app version.

Apple Mail21 shortcuts→Excel29 shortcuts→Gmail40 shortcuts→Google Calendar16 shortcuts→Microsoft Teams31 shortcuts→Thunderbird33 shortcuts→

See also

ForwardPrintOpen SettingsBoldItalicWindows keyboard shortcutsmacOS keyboard shortcutsKeyboard shortcut database

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