Cheat sheet guide
Microsoft Outlook shortcuts worth learning first
This page collects 36 searchable Microsoft Outlook keyboard shortcuts across 4 categories. Start with the shortcuts for Mail Navigation, View Switching, Calendar, Formatting, then print the cheat sheet once the important ones are worth keeping nearby.
- Switch OS tabs for Windows, macOS, or Linux shortcuts.
- Use / to jump to search instantly.
- Use Compare mode when moving between machines.
- Print or save the page as a compact PDF cheat sheet.
Mail Navigation
12 shortcuts
New email
Ctrl+N
WinCtrl+NMac⌘N
Reply
Ctrl+R
WinCtrl+RMac⌘R
Reply all
Ctrl+Shift+R
WinCtrl+Shift+RMac⌘Shift+R
Forward
Ctrl+F
WinCtrl+FMac⌘J
Send
Ctrl+Enter
WinCtrl+EnterMac⌘Enter
Save draft
Ctrl+S
WinCtrl+SMac⌘S
Delete email
Ctrl+D
WinCtrl+DMac⌘Delete
Mark as read
Ctrl+Q
WinCtrl+QMac⌘T
Mark as unread
Ctrl+U
WinCtrl+UMac⌘Shift+T
Find / search
Ctrl+E
WinCtrl+EMac⌘E
Print
Ctrl+P
WinCtrl+PMac⌘P
Check spelling
F7
WinF7Mac⌘;
View Switching
8 shortcuts
Go to Mail
Ctrl+1
WinCtrl+1Mac⌘1
Go to Calendar
Ctrl+2
WinCtrl+2Mac⌘2
Go to Contacts / People
Ctrl+3
WinCtrl+3Mac⌘3
Go to Tasks
Ctrl+4
WinCtrl+4Mac⌘4
Go to Notes
Ctrl+5
WinCtrl+5Mac—
Open Inbox
Ctrl+Shift+I
WinCtrl+Shift+IMac—
Send / Receive all folders
F9
WinF9Mac⌘K
Open Settings
Ctrl+,
WinCtrl+,Mac⌘,
Calendar
8 shortcuts
New appointment
Ctrl+N
WinCtrl+NMac⌘N
New meeting request
Ctrl+Shift+Q
WinCtrl+Shift+QMac⌘Shift+Q
Day view
Ctrl+Alt+1
WinCtrl+Alt+1Mac⌘1
Work week view
Ctrl+Alt+2
WinCtrl+Alt+2Mac⌘2
Week view
Ctrl+Alt+3
WinCtrl+Alt+3Mac⌘3
Month view
Ctrl+Alt+4
WinCtrl+Alt+4Mac⌘4
Today
Ctrl+T
WinCtrl+TMac⌘T
Go to date
Ctrl+G
WinCtrl+GMac⌘G
Formatting
8 shortcuts
Bold
Ctrl+B
WinCtrl+BMac⌘B
Italic
Ctrl+I
WinCtrl+IMac⌘I
Underline
Ctrl+U
WinCtrl+UMac⌘U
Increase font size
Ctrl+]
WinCtrl+]Mac⌘]
Decrease font size
Ctrl+[
WinCtrl+[Mac⌘[
Insert hyperlink
Ctrl+K
WinCtrl+KMac⌘K
Clear formatting
Ctrl+Space
WinCtrl+SpaceMac⌃Space
Insert bullet list
Ctrl+Shift+L
WinCtrl+Shift+LMac⌘Shift+L
Frequently asked questions
What is the fastest way to find Microsoft Outlook shortcuts on this page?
Use the search box or press /, then type an action such as new email.
Can I print this Microsoft Outlook shortcut cheat sheet?
Yes. Use the Print / PDF button or your browser print command to save a compact cheat sheet.
Does this page include Windows and Mac shortcuts for Microsoft Outlook?
Yes. Use the OS tabs to switch between Windows and macOS shortcuts. For example, New email is Ctrl+N on Windows and ⌘N on macOS where available.
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