Cheat sheet guide
Microsoft Outlook shortcuts worth learning first
This page collects 36 searchable Microsoft Outlook keyboard shortcuts across 4 categories. Start with the shortcuts for Mail Navigation, View Switching, Calendar, Formatting, then print the cheat sheet once the important ones are worth keeping nearby.
- New emailCtrlN
- Go to MailCtrl1
- New appointmentCtrlN
- BoldCtrlB
- ReplyCtrlR
- Reply allCtrlShiftR
Mail Navigation
12 shortcuts
New email
CtrlN
WinCtrlNMac⌘N
Reply
CtrlR
WinCtrlRMac⌘R
Reply all
CtrlShiftR
WinCtrlShiftRMac⌘ShiftR
Forward
CtrlF
WinCtrlFMac⌘J
Send
CtrlEnter
WinCtrlEnterMac⌘Enter
Save draft
CtrlS
WinCtrlSMac⌘S
Delete email
CtrlD
WinCtrlDMac⌘Delete
Mark as read
CtrlQ
WinCtrlQMac⌘T
Mark as unread
CtrlU
WinCtrlUMac⌘ShiftT
Find / search
CtrlE
WinCtrlEMac⌘E
Print
CtrlP
WinCtrlPMac⌘P
Check spelling
F7
WinF7Mac⌘;
View Switching
8 shortcuts
Go to Mail
Ctrl1
WinCtrl1Mac⌘1
Go to Calendar
Ctrl2
WinCtrl2Mac⌘2
Go to Contacts / People
Ctrl3
WinCtrl3Mac⌘3
Go to Tasks
Ctrl4
WinCtrl4Mac⌘4
Go to Notes
Ctrl5
WinCtrl5Mac—
Open Inbox
CtrlShiftI
WinCtrlShiftIMac—
Send / Receive all folders
F9
WinF9Mac⌘K
Open Settings
Ctrl,
WinCtrl,Mac⌘,
Calendar
8 shortcuts
New appointment
CtrlN
WinCtrlNMac⌘N
New meeting request
CtrlShiftQ
WinCtrlShiftQMac⌘ShiftQ
Day view
CtrlAlt1
WinCtrlAlt1Mac⌘1
Work week view
CtrlAlt2
WinCtrlAlt2Mac⌘2
Week view
CtrlAlt3
WinCtrlAlt3Mac⌘3
Month view
CtrlAlt4
WinCtrlAlt4Mac⌘4
Today
CtrlT
WinCtrlTMac⌘T
Go to date
CtrlG
WinCtrlGMac⌘G
Formatting
8 shortcuts
Bold
CtrlB
WinCtrlBMac⌘B
Italic
CtrlI
WinCtrlIMac⌘I
Underline
CtrlU
WinCtrlUMac⌘U
Increase font size
Ctrl]
WinCtrl]Mac⌘]
Decrease font size
Ctrl[
WinCtrl[Mac⌘[
Insert hyperlink
CtrlK
WinCtrlKMac⌘K
Clear formatting
CtrlSpace
WinCtrlSpaceMac⌃Space
Insert bullet list
CtrlShiftL
WinCtrlShiftLMac⌘ShiftL
Frequently asked questions
What is the fastest way to find Microsoft Outlook shortcuts on this page?
Use the search box or press /, then type an action such as new email.
Can I print this Microsoft Outlook shortcut cheat sheet?
Yes. Use the Print / PDF button or your browser print command to save a compact cheat sheet.
Does this page include Windows and Mac shortcuts for Microsoft Outlook?
Yes. Use the OS tabs to switch between Windows and macOS shortcuts. For example, New email is Ctrl+N on Windows and ⌘N on macOS where available.
